All newly-hired faculty and staff will receive a system-generated email invitation to visit the UGA Onboarding System and complete their new hire "packet." The email will include instructions for accessing the secure Onboarding System. Once the Onboarding "packet" has been completed additional actions must be taken by the new hire to complete the employee’s records. OneUSG connect - new employee forms (Direct Deposit, G-4, and W-4) are completed online through OneUSG Connect and will be available on the new employee’s official start date. For those employees who are not US citizens or US Permanent Residents (including F1, J1, H1 and other visa types), you will complete these forms via GLACIER. All new hire employees must present proof of identity and eligibility to work (I-9 required documentation) to an HR representative at the Human Resource Office within 3 business days of your employment. I-9 verification is no longer handled by the Geology department office staff. Please DO NOT print any forms out and bring them to the department office. Everything is done electronically through the Onboard system and OneUSG connect. Required Training All newly hired employees have to complete the training modules listed below. Training Modules will be available for completion on the new employee’s official start date. USG Ethics Training: The University System of Georgia (USG) is committed to upholding the highest ethical standards and conducting our operations honestly, honorably and legally. The USG ethics training provides insights into those important standards and expectations. Awareness Training is available through UGA’s Professional Education Portal (PEP), log in with your UGA MyID and password. USG Ethics Training - Required of all new employees at the time of hire. USG Ethics Refresher Training - Refresher in ethics training is also required periodically (annually). Cybersecurity Awareness Training: Training will provide information on how to identify and report cyber threats to protect the integrity of the organization. University of Georgia’s Enterprise Information Technology Services (EITS) will contact you via email regarding your Cyber security Training. Cyber Security Awareness Training is available through UGA's KnowBe4 portal, log in with your UGA MyID and password. USG Cyber Security Awareness Training - Required of all new employees at the time of hire. Mandatory USG Cybersecurity Awareness Training - Refresher in ethics training is also required twice a year in April and October. Right to Know Training: The University of Georgia provides Right to Know Training for all university employees via the Professional Education Portal (PEP). There are three levels of Right to Know training: Phase 1, Phase 2, and Chemical Specific Training. Required by all employees - UGA Right to Know Training: Phase 1 Applies to certain employees - UGA Right to Know Training: Phase 2 Applies to specific chemical users - Chemical Specific Training Note: These training modules are due within 60 days of the new hire's start date. Additional Training Research Integrity & Safety Support Services Training and educational opportunities for those involved in all aspects of research. UGA’s extensive research integrity & safety support services includes both in-person and on-line courses, mandatory as well as optional offerings. Available through Professional Education Portal (PEP). Lab Safety Basics: Course on working safely in a laboratory environment. Required for anyone working with laboratory chemicals. Annual Hazardous Waste/RCRA Training: Annual training that covers Hazardous Waste Management for all waste generators Job specific protocol: It is also required that personnel are trained in job specific protocol for chemicals, equipment, and personal protective equipment (PPE). Responsible Conduct in Research For RA’s and anyone conducting research at UGA. Due within two weeks of new hire's start date. Available through Professional Education Portal (PEP). Responsible Conduct in Research: This course covers 8 of the most current, critical RCR topics including: mentorship, collaborative research, conflicts of interest, data stewardship, research misconduct, authorship, peer review, and social responsibility. Note: Due within two weeks of new hire's start date Fuel Card Certification UGA - Facilities Management Division: Fuel Program The University of Georgia utilizes the statewide fuel card program administered by WEX Bank for vehicular fuel purchases. The State of Georgia (WEX) Fuel Card is a charge card designed to enable authorized State of Georgia employees to make fuel purchases for vehicles and equipment used for official state business. The program is governed by Fuel Card Standards and Guidelines (PDF). Fuel Card Standards and Guidelines View DOAS guidelines (PDF) Fuel cards are vehicle specific and must be used to fuel only the vehicle for which it was issued. Authorized drivers must obtain a fuel PIN in order to use the card. PIN’s are driver specific and should not be shared. To obtain a PIN, drivers must complete the Fuel card training. Fuel Card Driver Acknowledgement DOAS Fuel Card Driver Acknowledgement Once the acknowledgement has been completed, drivers should email the completion certificate to FuelPIN@uga.edu along with their 810/811 number or call 706-542-7526. A member of the UGA fuel management team will respond with an activated PIN. PIN’s unused for twelve months will be deactivated. Access to UGA-Based Systems & Benefits UGA ONECARD - Find form for UGA Identification Card UGA Email/ MyID - Request UGA MyID that will allow you access to UGA email and other UGA based systems Parking Services - Apply for campus parking permit Employee Benefits - Learn all about the benefits offered at UGA
